The EaaSI (Yale University) and Fostering a Community of Practice (Cal Poly) projects, both affiliated efforts of the Software Preservation Network (SPN), invites your participation for a full-day workshop in August 2019, in conjunction with the Society of American Archivists Annual Meeting, to explore software preservation and emulation in context. This program is distinct but complementary to the Emulation in the Archives workshop offered by our colleagues at the University of Virginia Libraries in July 2019.

When & Where

Date: Friday, August 2, 2019

Time: 8:30am  – 4:30pm (central time)

Location: Austin Central Library, 710 W Cesar Chavez St, Austin, TX 78701


Cost: FREE, Full-day workshop

Available slots: 100

Opens: May 1, 2019

Closes: June 14, 2019

Included: Light breakfast, full lunch and morning/afternoon coffee breaks with snacks


NOTE: The registration form includes a few additional questions beyond the standard requests for name and contact information. Responses to the these questions will be used to help us ensure a respectful, engaging and healthy experience for our attendees.

What We'll Cover

During this workshop, funded by the EaaSI program of work, leaders and participants from both projects will facilitate hands-on exercises with attendees that convey technical knowledge about emulation services and encourage organizational reflection, policy development, and capacity-building. EaaSI and FCoP facilitators will also provide real-world examples of emulation in-use at their organizations. The workshop will empower participants to envision ways that software preservation and emulation impact their current and future work.

Event Objectives

  • Share experiences across the Fostering Communities of Practice and Scaling Software Preservation and Emulation project cohorts

  • Engage a broader set of stakeholders in thinking through our capacity to support software preservation at the organizational and consortial levels

  • Understand the current barriers to participation in software preservation and emulation

  • Present/Convey current understanding of legal frameworks supporting consortial software preservation

  • Facilitate hands-on learning about emulation

Possible Attendee Outcomes

  • Familiarity with FCoP and EaaSI project goals and deliverables

  • Understanding of how software preservation and emulation fit into their organization’s preservation and access goals –

  • Exploration of what makes sense for their organization to tackle and what makes sense to focus on consortially

  • Introduction to metadata models and workflows for describing software and configured emulation environments

  • Understanding of current legal framework underlying software preservation workflows, reuse, and sharing

  • Concrete resource-guide:

    (completed in-person)

  • Organizational self-assessment of digital collections’ technical requirements and scenarios for use and access

  • Development of an action plan for development and implementation of emulation services within participant’s organizational context

Travel Scholarships

We are excited to offer Travel Scholarships to subsidize the cost of travel for four attendees. 

Amount per scholarship: $500

Number scholarships available: 4

Due date to apply: June 7, 2019

How to apply: 

  • Write a brief statement of interest (less than 500 words) with the following information:

    • Your interest in software preservation and emulation

    • How you intend to participate in the workshop 

    • Your needs for the scholarship

  • A resume or CV

  • Provide a letter of support from one professional or academic reference

  • Send your statement of interest, resume/CV and letter of support to jessica[at]educopia[dot]org

Workshop Facilitators